Employees may reserve a school vehicle on Sharepoint.

 

Vehicle Rules and Regulations

• No smoking in school vehicles
• No pets allowed in school vehicles (service animals are allowed with approval from the security department)
• Remove trash from vehicles. (Pop cans, candy wrappers, etc.)
• If you notice strange noises, vibrations, or other signs of needed maintenance, report it on the Vehicle Maintenance Form included with the keys.

 

Vehicle Procedures

• View the calendar for availability and submit the online request form if a vehicle is available.
• You will receive e-mail confirmation from Safety and Security within 24 hours.
• Vehicles are to be returned to the parking lot next to Security for inspection.
• When dropping off the vehicle the driver must remain with the vehicle during the inspection and will be asked to correct any issues (e.g. filling the car up with gas and cleaning any trash out of the vehicle). The driver can either drive the vehicle back up to the parking garage if they wish or the Officer assisting can return the vehicle.

The person requesting and receiving confirmation for a vehicle will be responsible for filling out the vehicle maintenance card and returning it with the keys and credit card as soon as the vehicle is back on campus. Remember, someone may be waiting for the vehicle. If you return to campus after regular business hours, turn the keys and credit card into the Security Officer on duty in the parking lot next to Security.

 

Picking up a School Vehicle

Keys to the vehicles are picked up at the Office of Safety and Security just before departure. If you are leaving prior to 8:00 a.m., you must make arrangements in advance with Security to pick up the keys that morning. Keys cannot be picked up the day before.

 

Fueling a School Vehicle

A gas credit card with an instructional brochure will be provided with vehicle keys. The gas credit card is accepted at all major stations.

When returning the vehicle please make sure the vehicle has a full tank, and make sure it is cleaned inside and out.

 

Returning a School Vehicle

All vehicles must be returned to the parking lot next to Security for inspection.